What is Office Hoteling?
Office hoteling is a flexible workplace strategy where employees reserve desks or workspaces ahead of time, much like booking a hotel room, rather than having permanently assigned seats.
This model aligns perfectly with hybrid and activity-based work environments, offering flexibility without sacrificing structure.
How It Works
Employees use a digital platform or mobile app to book a desk, private office, or collaboration area for a specific time. Once booked, that space is theirs for the day. The system often includes interactive floor plans, employee directories, and integration with workplace calendars.
Why Organizations Use Hoteling
- Adapt to hybrid work without wasting space
- Support collaboration by letting employees choose where to sit
- Reduce real estate costs by eliminating assigned desks
A McKinsey report suggests that companies could save up to 30% on real estate by adopting hybrid work models that include desk hoteling.
Key Benefits
- Flexibility for Employees
Employees choose where, when, and how they work best. - Operational Efficiency
Reduces empty desks and unused meeting rooms. - Data-Driven Insights
Understand space utilization trends to improve layout and design. - Enhanced Collaboration
Team-based booking enables work groups to sit together during on-site days.
Who Uses Office Hoteling?
- HR Teams: To create equitable access to workspaces
- Facility Managers: To manage real-time seat availability
- IT Teams: To integrate booking systems into existing infrastructure
Related Terms
[What is mobile-based desk booking?], [What is hot desking?], [What is hybrid workplace solution?]
Final Thoughts
Office hoteling supports the flexibility today’s workforce demands, while helping businesses control space costs and optimize utilization.
Explore WorkInSync’s Hoteling Software to power your flexible workplace strategy with ease.
