New WorkInSync Annual Workplace Next Report 2025 is here Download Report->
New WorkInSync Annual Workplace Next Report 2025 is here Download Report->
WorkInSync / Visitor Management
Create unforgettable experiences with WorkInSync’s world-class visitor management software. From self-check-in kiosks to contactless entry, elevate every guest’s journey.
Visitor management software digitally automates visitor’s check-in, enhances security, and streamlines compliance, while providing real-time analytics and personalized experiences. It transforms visitor data into actionable workplace insights and creates great first impressions.
Increased Security Risks
Compliance Gaps and Adult Complexity
Inefficient Front-Desk Operations
Ineffective Emergency Response
Inaccurate and Incomplete Visitor Data
Scaability and Integration Limitation
Manual sign-in processes make it easy for unauthorized visitors to enter, allow for incomplete or inaccurate records, and make it difficult to track who is in the building at any time, posing significant security threats.
Paper-based or manual systems often lead to long wait times, bottlenecks at reception, and a poor first impression for visitors, negatively impacting visitor and staff experience.
Manual logs are prone to errors, loss, and illegible entries, making it hard to maintain accurate visitor data, audit trails, or meet regulatory compliance requirements during inspections or emergencies.
As organizations grow, handling a higher volume of visitors becomes increasingly complex and error-prone without automation, leading to administrative overload and operational inefficiency
Employees can invite their guests using the WorkInSync visitor management software. They can add the date and time of the visit and personalized messages for guests.
WorkInSync’s visitor management software allows the receptionist to see the list of all guests scheduled to visit for the day. When the visitor visits, the receptionist can approve the documents, assign a badge, and check them in.
Visitors accept the invitation received, share the required information, and upload any required documents. Once everything is uploaded, they will receive a QR code, which they can scan when entering the office.
WorkInSync’s visitor management software allows you to invite multiple guests simultaneously. You can also customize the notification sent to each guest.
Upload the office floor plan on WorkInSync to replicate the space. Employees can refer to the floor plan when booking a desk. The app automatically updates the floor plan when an employee makes a booking.
Employees can find and book a desk in advance or on the day from their phone or on the web. Employees get to choose where they want to sit. Managers or workplace admins can also book desks on behalf of the employees.
Block designated areas in the office for particular teams. This enables team members to sit together and collaborate better in the office. Permanently assign desks or private cabins for senior management.
Instant notifications via email or Microsoft Teams ensure hosts are always informed about guest arrivals, enabling quick coordination, enhanced security, and a seamless visitor experience from the moment they check in.
Keep track of who has visited the office and when to ensure their safety. Get insight into visitor volume, hosts, and more. The reports can be exported with just a few clicks.
Create a polished first impression by customizing check-in screens, badges, and communication with your company’s branding—reinforcing trust and professionalism from the moment a visitor enters.
Track every visitor in real time, prevent unauthorized entry, and maintain a digital visitor log to ensure only approved guests access your workplace, boosting safety and control across all locations.
Automate visitor check-ins, host notifications, and badge generation to eliminate manual tasks, reduce lobby congestion, and free up front-desk staff for higher-value responsibilities.
Deliver a seamless, professional welcome with pre-registration, personalized check-ins, and real-time guidance, reducing wait times and creating a positive first impression for clients, partners, and vendors.
Maintain secure digital visitor records, NDA’s, and access reports to meet data privacy, security, and workplace safety regulations. Ensuring you’re always audit-ready without added administrative burden.
Access real-time visitor data during critical situations to locate and account for guests quickly, ensuring safe evacuations and timely communication in line with your organization’s emergency response plan.
Visitor management software is a tool that helps organizations create and implement their visitor management policies. Most companies value their visitors and understand the significance of solid visitor management policies. Visitor management software is an upgrade from the old methods of pen-and-paper sign-in. The entire process promotes touchless sign-in.
Implementing visitor management software helps organizations:
WorkInSync’s visitor management software is suitable for any business that seeks flexibility and wants its visitors to feel safe when visiting its office. You can request a free demo to see how WorkInSync can transform your workplace into a flexible model.
WorkInSync’s visitor management software has various features that suit employees and admins. While employees can invite guests, admins can use the platform to track visitor information. Admins can also approve visits and download reports.
Talk to our experts and see how we can help you with your specific workplace requirements.
